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Committee

College Council

Responsibilities :Serves as the chief academic policy advisory body in matters relating to academic budgeting, curriculum revision and development, academic program planning, faculty personnel matter, academic standards, the graduate program, and faculty research. The committee serves as the forum for the final review and discussion of policies, procedures and practices that involve collaboration and coordination among and between the departments and divisions. The committee shall also organize interdepartmental meetings like grand rounds, statistical meeting and clinic-pathological meetings.

Objectives :the council is vested with the authority to:

1. Propose the appointment of faculty members, graduate students, and lecturers and propose their secondment, delegation and promotion.
2. Propose degree plans, or their amendment in consideration with academic departments.
3. Propose curricula, textbooks, and references for the department of the college or institute.
4. Encourage conducting academic research, coordinate research activities between the departments of the college or institute, and undertake its publication.
5. Propose examination schedules and make arrangements for conducting the exams.
6. Propose the internal code for the college or institute.
7. Propose plans for training and sponsored study by college or institute personnel at other institutions.
8. Propose the extracurricular activities plan for the college
9. Resolve issues related to students that are within its jurisdiction, and forward others to the university council.
10. Consider matters forwarded by the university council, its chairman or deputy chairman and provide its

RESEARCH ADVISORY COMMITTEE

General Responsibilities : The responsibilities of the Research Committee are advisory and include the following:

  • Administer the Research Enhancement and Faculty Development and Enrichment program. The Council shall issue calls for proposals, shall review proposals, and shall recommend the allocations of the Research Enhancement and Faculty Developments and Enrichment monie
  • Recommend policies defining ethical and legal requirements relating to research such as copyrights, patents, utilization of research assistants, use and ownership of equipment, collection of data, the rights of investigators, conflicts of interest, counseling and other matters which from time to time may require review, discussion, and action
  • Advise the administration on needs in research endeavors (e.g.), personnel, equipments, library resources, computer services, travel, publishing, etc. and generally promote the support of research activities.
  • Study and develop plans and make recommendations for the organization of a systematic program for the encouragement and advancement of scholarly post- doctoral research and publication by the members of the faculty.

Responsibilities of the Research Advisory Committee related to individual research:

  • To review the research proposal and finalize the topic of research
  • To guide the research scholar to develop the study design and methodology of research and identify the course(s) that he/she may have to do.
  • To periodically review and assist in the progress of the research work of the research scholar.
  • A research scholar shall appear before the Research Advisory Committee once in six months or as advised to make a presentation of the progress of his/her work for evaluation and further guidance.
  • The six monthly progress reports shall be submitted by the Research Advisory Committee to the Dean with a copy to the research scholar.
  • In case the progress of the research scholar is unsatisfactory, the Research Advisory Committee shall record the reasons for the same and suggest corrective measures. If the research scholar fails to implement these corrective measures, the Research Advisory Committee may recommend to the Dean with specific reasons for cancellation of the registration of the research scholar.

Meeting Schedule :At least four times a year.

Membership : Principal, HODs, OIC- Central research Lab.

Coordinator:HOD Microbiology.

Term :Continuing.

Chair :Principal.

Institutional Ethics Committee

GRANT OF REGISTRATION OF ETHICS COMMITTEE OF THE INSTITUTE

Institutional Ethics Committee (IEC), also referred to as, Institutional Review Board (IRB), Ethics Review Board (ERB) and Research Ethics Board (REB) in many countries and situations, serves as an independent representative and competent body to review, evaluate and decide on the scientific and ethical merits of research proposals. The primary purpose of this committee is to protect the rights, safety and well being of human subjects who participate in a research project. The Ethics Committees are entrusted with the initial review of the proposed research protocols prior to initiation of the projects and also have a continuing responsibility of regular monitoring of the approved programmes till the same are completed. Such an ongoing review is in accordance with the Declaration of Helsinki and all the international guidelines for biomedical research. The need for evaluation of research proposals has been emphasized under the Statement of General Principles at item no. 5 (http://icmr.nic.in/human_ethics.htm#Guidelines) pertaining to precaution and risk minimization.

GRANT OF REGISTRATION OF ETHICS COMMITTEE OF THE INSTITUTE : The IEC of the Institute is registered with Central Drugs Standard Control Organization (CDSCO) and the registration with National Ethics Committee Registry for Biomedical and Health Research, Department of Health Research is under process.

BASIC RESPONSIBILITIES : The basic responsibility of an Institutional Ethics Committee (IEC) is to ensure a competent review of all ethical aspects of the project proposals received by it in an objective manner.
IECs provides advice to the researchers on all aspects of the welfare and safety of the research participants after ensuring the scientific soundness of the proposed research through appropriate Scientific Review Committee.
The main IEC reviews proposals submitted by faculty or undergraduate or post-graduate students. In case of large number of proposals we have more than one suitably constituted IECs (Subcommittee) for different research areas. However, the institutional policy remains the same for all these IECs to safeguard the research participant’s rights. Each subcommittee ensures the scientific review precedes the scrutiny for ethical issues. The scientific evaluation ensures technical appropriateness of the proposed study.

The responsibilities of an IEC can be defined as follows:-

  • To protect the dignity, rights and well being of the potential research participants.
  • To ensure that universal ethical values and international scientific standards are expressed in terms of local community values and customs.
  • To assist in the development and the education of a research community responsive to local health care requirements.

The composition is as follows:-

  • Chairperson
  • One clinician from the Institute.
  • One legal expert
  • One social scientist / representative of non-governmental voluntary agency
  • One philosopher / ethicist /theologian
  • One lay person from the community
  • Member Secretary

Note: All Subcommittee are created as per above norms.

Meeting Schedule : As when as required.(Minimum once in three months)

Pharmaco-Vigilance Committee

Preamble:
It is mandatory for every medical college in India to have a Pharmacovigilance Committee, as per regulations of Medical Council of India, 2010. Therefore, the Pharmacovigilance Committee of MIMS was established on 2012.

Goal:
The broad goal of the committee will be to generate awareness about Adverse Drug Reactions (ADRs) amongst all health care providers (doctors, consultants, nurses, pharmacists, post graduate & undergraduate students, service providers etc) of MIMS; to identify ADR occurring in patients admitted to MIMS & report the same to the appropriate authorities.

Objectives:

  • To generate awareness about ADRs among health care providers and students of MIMS by conducting different activities.
  • To identify ADRs occurring in the patients admitted to MIMS and report the same to appropriate authorities. i.e. National Pharmacovigilance Center.
  • To carry out causality analysis of ADRs
  • To undertake scientific and research activities pertaining to ADRs
  • To make efforts to minimize the chances of ADR and thereby make drug therapy safer & rational.
  • To take up activities to strengthen the ongoing Pharmacovigilance Programme of India (PvPI).

Membership : HOD Medicine, HOD Surgery, HOD Pediatrics, HOD OBG, HOD Orthopaedics.
Member Secretary: HOD Pharmacology.

Invitees:

  • Head of Department of Nursing.
  • I/C – Central Laboratory
  • Matron, MIMS

Tenure of the committee :
The committee shall be reconstituted every three years.

Scope of the committee :
The committee shall meet once in 3 months. The committee shall be responsible for planning, implementing and monitoring of various activities of the Pharmacovigilance committee. They will also work as mentors and facilitators.

Roles:

Chairman:

  • The chairman will chair & conduct all meetings and will function as administrative head of the committee.

Convener:

  • The convener shall be responsible for arranging meetings and conducting activities with help of member secretary. He/she will also chair the meetings in absence of the chairman.

Member Secretary:

  • The member secretary will play the pivotal role and shall undertake following activities to help the task of the convener:
  • Prepare agenda of the meetings and send in advance to members
  • Arrange for the meetings, write minutes, circulate and document the same.
  • Organize the awareness generation programmes.
  • Coordinate the ADR collection and reporting to the appropriate authorities.
  • Carry out causality assessment.
  • Coordinate the research activities.
  • Raise a library for the committee.
  • Carry out any other task assigned by the committee.

Members :

  • Members will primarily work as subject experts and will also do the mentoring of young faculty / resident doctors / students in the area of ADR. They will give suggestions for better and effective functioning of the committee and shall work as facilitators.

Disciplinary Committee

The College Discipline Committee is constituted for the maintenance of discipline in the college. The committee will ensure that students obey rules and remain orderly and peaceful in the pursuant of educational objectives/goals in the college community.

Mission :

  • To have an optimistic approach in imparting discipline among students.
  • To frame rules and regulations to maintain discipline in the college premises.
  • To frame rules and regulations to maintain discipline in the college premises.

Objectives :

Disciplinary Committee maintains discipline, dignity, decorum and rapport of the institute. Controlling the students through rules and regulations and channelization their youth energy into positive and creative direction and promotion of the manners, personality, character and civilization

  • To maintain the activities of college joint venture in regards to disciplinary act.
  • To uplift the student’s potential and to develop them as a balanced citizen in the society.
  • The institute is driven with a passion and mission for imparting peaceful, safe and friendly environment.
  • To scrutinize and prevent any indisciplinary activities (lack of attendance, unpunctuality, misbehaving with staff, patients or colleague, damage to hospital and college property) and riots.
  • To provide a medium through which the committee can monitor and control the discipline of its students.

Responsibilities of Discipline committee

  • To maintain and enforce strict discipline within the college campus.
  • All the students should wear their ID Cards while they are in the campus and their respective class rooms.
  • In case of any violation of dress code or disturbance in the class, the ID card will be confiscated from the student which will be handed over to the student on the same day with a warning and advice from the Disciplinary Committee Members.
  • In case of any misbehaviour or violation of the college rules, the ID cards of the students will be kept with the Disciplinary Committee Members till the enquiry is over.
  • To enforce total prohibition of cell phone usage by the students within the college campus. Please note that cell phone is prohibited in the college campus and if a student is found carrying a cell phone, it will be taken away and handed over to the Principal.
  • To monitor the movement of the students in the college and prevent students loitering around in the corridors during the college working hours.
  • To ensure that all the students attend classes without bunking and prevent them from leaving the college early. Please note that no student can leave the college early without prior permission from the concerned authorities.
  • Smoking is strictly prohibited in the college campus and ensures that this is being strictly followed
  • To ensure that students maintain complete silence in the library.
  • To maintain proper discipline in the college canteen and student waiting room during the college working hours.
  • If any damage is caused to the college property by any student / group of students, the cost of the same will be recovered with a fine from the said student / group of this will be followed by disciplinary action.
  • If any indiscipline is found by any of the students, warn them on the first instance. Take disciplinary action based on the rules and regulations of the committee, if the pattern of misconduct continues.
  • To assist the college anti-ragging committee in preventing ragging in the College and to spread anti-ragging campaign throughout the students community.

Specific Behavioral Guidelines

  • It is impermissible to let the students enter the classroom without uniform.
  • It is impermissible to let the students enter the classrooms before 8.00 am.
  • It is impermissible to let the students enter the classroom during the breaks.
  • It is impermissible to bring cellular phones to the college premises. For urgent calls, students can contact their parents through the class coordinator.
  • It is not allowed for any student to leave the classroom without taking permission from the teacher.
  • After breaks, students must go directly to their classrooms.
  • If the subject teacher does not reach his lesson on time or is absent, students must wait inside the classroom.
  • Resting, napping or sleeping is not allowed inside the classroom.
  • Homework assignments must be done as assigned on time.
  • Students are not allowed to touch or keep dangerous or harmful objects.
  • Students are not allowed to throw objects around the college.
  • Students respect other’s feelings – no teasing, name calling, swearing, etc.
  • Students- respect other’s person – no rough play, fighting, bullying, threats, harassing, etc.
  • Students– respect other’s property – no theft, vandalism, etc.
  • Keep your college clean just as you would keep your house clean.
  • Throw rubbish in the bin, keep the place clean always.

Classroom Rules :

  • Arrive to class on time with the necessary equipment.
  • Listen to teachers or other students without interruption.
  • Complete all assignments on time.
  • Treat the teacher and other students with respect.
  • Keep hands and feet to yourself.
  • Respect the property of the college.
  • Respect the rights and property of others.
  • Act in a safe and responsible manner.

Dress Code :

  • Girls should put up the hairs neatly.
  • The wearing of chains is not permitted.
  • Short trousers are not permitted.
  • Students may not wear any jewelry especially hanging type ear rings
  • Boys must keep their pants pulled up and use a belt if necessary. Pants are not to be dragging on the ground. Undershirts are to be tucked in at all times.

Dress Code :

  • Mobiles are prohibited within the college premises.
  • Parents should discourage their children from bringing mobile phones to college.
  • If a student is found using a mobile phone, for any purpose, the phone will be confiscated from the pupil.
  • As a general rule, students are not allowed to use the college telephones except for emergencies. To use the telephone, students should request permission from the class coordinator.

Term : Continuing.
Chair : Senior most member.

Infection Control Committee

Responsibilities :To assess incidence of Nosocomial infections in patients in the hospital and maintain record. The committee will also be responsible for framing and implementing Infection control guidelines in the hospital.

Meeting Schedule : At least 4 meetings in a year.

Membership : HOD Microbiology (Chairman), Medical Superintendent, HOD all clinical department, HOD Community Medicine Matron and Infection Control Nurse, Hospital Administrator.

Term :Continuing.

Chair : HOD Micro.

Waste Management Committee

Responsibilities : To frame & manage waste management guidelines to be followed in the hospital in accordance to the laws, to train various staff in proper waste management and surveillance regarding proper follow up of guidelines.

Meeting Schedule : At least 4 meetings in a year.

Membership : Medical Superintendent, HOD Micro, HOD Pathology, Matron, Infection Control nurse and Cleaning Supervisor.

Term : Continuing.

Chair : Medical Superintendent.

Purchase Committee

Responsibilities :

  • To assess the requests of various departments for purchase of Machines, Equipments and other non-consumable and consumable Items
  •  To call for Tenders and / or finalize the supplier

Membership : Chairman / Managing Trustee or a representative, MS or his representative, HOD of concerned department, two members appointed by principal.

Term : Continuing.

Chair : Chairman/ Managing Trustee or a representative.

Department Advisory Committee

Responsibilities :

  • To assess and advise the requirements of the department with respect to manpower, machines, equipments and other non-consumable and consumable items.
  • To plan teaching schedule, curriculum and student activities.
  •  To plan for development of the department and advise accordingly.

Membership :All faculty members of the Departments.

Term : Continuing.

Medical Education Unit

Role Of Medical Education Unit: Faculty development encompasses all activities related to the induction, training and further development of faculty members so as to optimize their effectiveness as teachers, trainers and leaders in education. While most teachers in medical education accomplish the task of teaching by emulating their seniors, and by trial and error, the need for systematic faculty development Programmes (FDP) is well established. Faculty development is considered an essential tool to cope with new teaching tasks and is a means for participants to build important career relationships with peers, mentors and academicians who contribute to academic advancement. Faculty development in India began with the establishment of the first National Teacher Training Centre (NTTC) at Jawaharlal Institute of Postgraduate Medical Education and Research (JIPMER), Pondicherry in 1976. In 1997, the Medical Council of India (MCI) recommended the establishment of medical education units (MEU) in each medical college. Further, the requirement of MEU was included in the minimum standard requirements of an annual intake of 100 students in a medical college. The MEUs are expected to organize FDPs, carry out research in medical education and promote continuing medical education (CME) programmes besides other activities. The need to have an active MEU in the institute cannot be overstated. It can act as a unit that would sensitize the teaching staff, provide training and support for the betterment of medical education in the institute. The advantages are manifold. The teachers would feel better equipped with teaching skills. The students would become better doctors. This would translate into better health services and increase in the prestige of the institute.

Objectives and responsibilities:

  • Faculty development by holding Seminars/Workshops/Conferences/CME
  • Curriculum development (UG & PG) as per latest MCI guidelines.
  • Updating & implementation of latest MCI guidelines for UG/PG examination.
  • Co ordinate & facilitate all MCI activities.
  • Supervise/coordinate overall educational & research development of the Institute.

Officer- in-charge : Dean/Principal.

MEU faculty : : 8 core faculty including all cadres of faculty with the following qualifications; all have undergone training in MCI Basic/Revised Basic Course in MET/AETCOM at the allocated Nodal / Regional Centre, or in the medical college under MCI observership.

Coordinator : Professor & Head, Department of ENT – Dr Sumit Sharma. He has undergone MCI Basic Course Workshop (pre/revised) in MET& AETCOM at the allocated Nodal/Regional Centre and Advance Course in Medical Education at the allocated Nodal Centre, and additional qualification like ACME, FAIMER Fellowship

MEU faculty: 8 core faculty including all cadres of faculty with the following qualifications; all have undergone training in MCI Basic/Revised Basic Course in MET/AETCOM at the allocated Nodal / Regional Centre, or in the medical college under MCI observership.

Supportive Staff: As per Minimum Standard Requirements notified from time to time.

Meeting schedule: At least 4 programmes in a year.

Term : Continuing.

Library Committee

Responsibilities :

  • Develop and manage library as per MCI requirement and established rules, regulation and standards.
  • Finalize and approve books, periodicals, electronic books and e-journals to be purchased.

Membership :HOD Anatomy, HOD Radiology, HOD Ophthalmology and Librarian.

Term : 3 years.

Chair : HOD Anatomy.

Student / Staff Welfare Committee

OBJECTIVES :

  • Act as an interface between students and administration, taking suggestions of students through drop box in college and on college website (regarding students welfare)
  • Develop strong student-teacher relationship bond by implementation of mentor- mentee programme and help the students with psychological issues to achieve reconciliation with the self and others (consulting college counselors)
  • Hygiene:
    • Canteen and food hygiene
    • Building maintenance and hygiene
    • Check drinking water
  • At college level:
    • To organize programmes to make students job ready, strengthen the placement cell and make them aware of existing placement cells activities, motivate students to register and participate in large numbers specially in Non-Commerce departments
    • To organize special meetings with the parents of those students whose fail to attend classes and show low performance in the class
    • Co-ordination with staff council committee for welfare of students
    • To draw notice of the college authorities towards any kind of sphere related to student welfare and development and plan and execute any programme for that
  • At student level:
    • Encourage students to participate in Personality Development Classes
    • Spread awareness about various schemes, plans, courses and programmes started for the welfare/development of students (like medical facilities and internal complaints committee)

Chairperson : Dr.HOD Biochemistry.
Vice-Chairman : Dr. HOD,Obs. & Gyne.
Members :

  • Professor– Biochemistry.
  • Professor–Pharmacology.
  • Asst. Professor– Physiology.
  • Warden– Boys Hostal.
  • Warden– Girls Hostal.
  • Mr. Ramesh Mishra,MBA(Finance),L.L.B.
  • Girls Student Representative.
  • Boys Student Representative.

Cultural committee :Asst. Professor–Pharmacology.

Sports Committees :

  • Professor–Gen. Surgery.
  • PTI .
  • Student(MBBS 1 Year)

Mess Committee :

  • Professor–Gen. Surgery.
  • Warden(Girls Hostel).
  • Student(MBBS 1 Year).
  • Student(MBBS 1 Year).

Anti-Ragging Committee

Authority : MCI notification No. MCI-34(1)/2009-Med./25453 dated 3rd August, 2009

Introduction :

Ragging in India is a damaging form of interaction of the seniors in college or school with the juniors, new entrants or first year students. Practice of familiarising beginners with their seniors has now turned into a potent tool for ill-treating and punishing the freshers. Under the pretext of fun, a fresher student is often assaulted and intimidated by his seniors. This ritualised torture leaves an indelible impression on his mind. After experiencing the evil of ragging, a student develops a feeling of revenge for his ‘unjustified harassment’ and derives pleasure in ragging his juniors on his turn. So the trend goes on and students continue to suffer. Dr. KNS Memorial Institute of Medical Sciences, hereinafter referred to as MIMS, recognizes ragging as a social evil and pledges to take all necessary steps to curb ragging.

Objective :

To root out ragging in all its forms from MIMS by prohibiting it by law, preventing its occurrence by following the provisions of these Regulations of MCI and punishing those who indulge in ragging as provided for in the Regulations and the appropriate law in force.

Definitions :

  • “Medical College” means an institution, whether known as such or by any other name, which provides for a programme, beyond 12 years of schooling, for obtaining recognized MBBS qualification from a university and which, in accordance with the rules and regulations of such university, is recognized as competent to provide for such programmes of study and present students undergoing such programmes of study for the examination for the award of recognized MBBS/PG Degree/Diploma qualifications.
  • “Head of the institution” means the Dean/Principal/Director of the concerned medical college/institution.
  • “Ragging” includes the following: Any conduct whether by words spoken or written or by an act which has the effect of harassing, teasing, treating or handling with rudeness any other student, indulging in rowdy or undisciplined activities which causes or is likely to cause annoyance, hardship or psychological harm or to raise fear or apprehension thereof in a fresher or a junior student or asking the students to do any act or perform something which such student will not in the ordinary course and which has the effect of causing or generating a sense of shame or embarrassment so as to adversely affect the physique or psyche of a fresher or a junior student.
  • MCI/NMC means MCI/NMC constituted in terms of Section 3 of Indian Medical Council Act, 1956.
  • “University” means a university established or incorporated by or under a Central Act, a Provincial Act or a State Act, an institution deemed to be university under Section 3 of the UGC Act,1956, or an institution specially empowered by an Act of Parliament to confer or grant degrees.

Punishable ingredients of Ragging include :

  • Abetment to ragging;/ Criminal conspiracy to rag; / Unlawful assembly and rioting while ragging;
  • Public nuisance created during ragging; / Violation of decency and morals through ragging;
  • Injury to body, causing hurt or grievous hurt; / Wrongful restraint; / Wrongful confinement;
  • • Use of criminal force; / Extortion; / Criminal trespass; / Offences against property; / Criminal intimidation; / Physical or psychological humiliation. / Assault as well as sexual offences or even unnatural offences; / Attempts to commit any or all of the above mentioned offences against the victim(s); / All other offences following from the definition of “Ragging”.

Measures for prohibition of ragging

  • MIMS shall strictly observe the provisions of the Act of the Central Government and the State Governments, if any, or if enacted and / or for the time being in force, considering ragging as a cognizable offence under the law at par with rape and other atrocities against women and ill-treatment of persons belonging to the SC/ST and prohibiting ragging in all its forms in MIMS and all sister institutions.
  • Ragging in all its forms shall be totally banned in MIMS including its departments, constituent units, all its premises (academic, residential, sports, canteen, etc) and its sister organisations whether located within the campus or outside and in all means of transportation of students whether public or private.
  • MIMS shall take strict action against those found guilty of ragging and/or of abetting ragging.

Membership :HOD Forensic Medicine, HOD Anatomy, HOD Physiology, HOD Pharmacology, Dy. SP (Barabanki), Inspector (Gadia), Wardens of boys and girls hostels, a nominee from Trust.

Meeting schedule : Regular.

Term : 3 years.

Chair : HOD Forensic Medicine.

Women Welfare Committee

Responsibilities :

As per the guidelines of U.G.C. and supreme court, Women Welfare Cell has been set up at Rajiv Gandhi campus to uphold the dignity of women at work. The Women Welfare Cell of the college has been in operation since 2007. The foremost objective of this cell is to safeguard the self-esteem and rights of the women students; empowering them to take part in all the activities of the college and thereby to feel that they are no longer inferior to men. Generally, in all colleges, the principal appoints a lady senior faculty member to be in charge of the women Welfare Cell and some student representatives are also nominated as members. Every year the wemens day is celebrated with all its pompus to show their might to the world.

Duties and Responsibilities of the Committee

  • Women’s empowerment through Education.
  • Organizing the health awareness program.
  • Solving Women-related issues and complains.
  • Creating awareness about women’s welfare.
  • Handle case works and counseling.
  • Organizing the self-defense course for the women/girls of the college community.
  • Improving interpersonal skill.
  • Creating awareness against harassment.
  • Conducting Women’s day program.

Membership :Dr. Asst. Professor, Pharmacology, HOD Forensic Medicine, Assistant Professor of Obs. &
Gynae, Warden of Girls Hostels, Matron and Social Worker.

Meeting schedule :As and when required.

Term : 3 years.

Chair : Superintendent of Girls Hostel, Professor of Pathology.